Tag Archives: Notion

The *notion* of staying organized: how to effectively manage your time

If you had an existential crisis surrounded by piles of papers during midterm season, chances are you weren’t the only one. In light of the many projects and tests, students were forced to confront their pre-existing organizational habits. If your current strategies aren’t working for you, here are some tips for how to get organized for the second half of the semester. 

There’s no feeling quite like checking off a box on a to-do list, so I use multiple different organizational tools including a bullet journal, a calendar and notion. To standardize my organizational process I’ll start each semester by making a key so that each class has an assigned color. 

As soon as I receive my course syllabi, I write down all of my assignments on a wall calendar on the day they are due so I have a general sense of assignments. To avoid clutter, I write “exam” or “paper” in the prescribed subject color without adding other details. I keep the current month’s and next month’s calendar on my wall so that I can easily access them to see any upcoming assignments. 

When looking at my calendar, I typically start to put assignments on my radar about three weeks before they’re due. When I notice something coming up, I’ll review the instructions on canvas to see exactly what the project entails. Depending on the assignment, I’ll allocate more or less time to work on or prepare for it. For example, I started working on my French midterm well over three weeks in advance, whereas I can complete some of my communications assignments the day before they’re due. 

I’m the kind of person who likes to work on assignments a little bit per day and write multiple drafts of a paper before finally being satisfied, so I always find starting assignments earlier than necessary is helpful. With these upcoming assignments, I’ll start to put aside time to work on them. typically 15 to 30 minutes a day at first, and then larger chunks of time closer to the due date. That way, I won’t have an entire paper to do the day before the due date.

If you have a class in which you do multiple of the same type of assignment, as the semester progresses, you can use your previous experience to determine how much time you’ll realistically need to complete the assignment. For example, in my UGS class we have three research assignments, so for the second one I was able to better gauge how much time it’d take me to finish it. 

For repetitive events like weekly quizzes, I find it helps me to set up a specific time each week to study so that I don’t forget and can also set aside the optimal time to study. For my biology quizzes Thursday morning, I always study Wednesday nights so that the material is fresher in my mind. 

Every Sunday evening, I’ll transfer events from my calendar to my notion page, which I find is a helpful organizational tool. I’ll add any due dates or assignments with time stamps, as well as any other meetings or plans. 

Keeping all of my due dates in one place gives me a good sense of how my week is going to go. Under the events of each day I keep a to-do list. I generally add items onto the to-do list the day of or the night before, because writing things down helps set my intentions for the day.

I tend to do more concrete homework, such as readings, the night after class. Getting ahead on readings ends up confusing me, particularly for classes that have reading quizzes, which is why I do them right after they’re assigned. Most of my classes are on Mondays and Wednesdays, so I typically spend Monday and Wednesday nights doing homework for those classes. Because I have more free time on Tuesdays and Thursdays, I devote time to projects and essays. 

On days where I’m working on more projects, I’ll seperate my time into different chunks so that I don’t get too invested in one project. I’m the kind of person who’ll finish an assignment a month before it’s due to procrastinate studying for a quiz, so I found that these time chunks allow me to balance doing what I like and prioritizing work. When scheduling time, sometimes I have to readjust, which is okay! If I have reading that has to get done, I’ll finish it regardless of if it runs over time, but if I’m working on an essay due in a couple of weeks, I’ll stop after the allotted time. 

Although staying organized is helpful in the long run, being proactive can lead to overworking yourself or burn-out if you’re not careful. Make sure that you’re taking time for self-care, and giving yourself breaks and time to have fun! 

While these tips have helped me stay organized my first semester of college, certain strategies will work better for different people. Knowing your assignments and when they’re due is the most important thing — from there you can decide how you want to tackle working on them. Whether with a calendar, sticky-notes or other organizational tools, it’s never too late to get organized!

Featured image by Alyssa Lindblom 

Why Every College Student Needs Notion In Their Life

Let’s face it, staying organized in college is hard. Especially when most classes are online through Zoom or in some cases, completely asynchronous and self-paced. 

As a first-year college student, I was struggling with finding a way to organize my academic and personal life. Then I stumbled upon a productivity app called Notion. Those unfamiliar with this app are probably wondering what exactly is Notion and how exactly it works.

Released in March 2016, only available on web browsers and macOS, Notion works as a fully customizable interface described as an all-in-one workplace. From a daily journal to reading lists, creating a vision board, a budget tracker, or my personal favorite, a school semester planner, the app works for just about anything.

Also, one major bonus is Notion’s Personal Pro plan that is free for students and teachers who sign up with their school email account with no credit card required! Check out this article from Notion Official to learn more about setting up your personal workplace.

Along with free access, Notion’s Personal Pro plan offers users unlimited file uploads such as images, videos, audio, embeds, web bookmarks, and more. As well as unlimited guest collaborators on pages, and access to the version history of any page for up to 30 days. 

If you are new to the app and unsure where to start, I recommend checking out Notion’s templates available for users to duplicate and customize. Some popular templates include class notes, weekly or daily agendas, personal course schedules, meeting notes, and tracking job applications.

When I was first experimenting with Notion, a YouTube channel called Janice Studies was especially helpful in my journey to find out what works best for my needs.

Last year, she posted a video tutorial for a school semester template that included a weekly course schedule, a master schedule with assignments and due dates, as well as course pages with class information and topic lists. It was a lifesaver and I am forever grateful I found her channel before my first semester at UT.

Then, earlier this year, she posted another video tutorial for a new and updated version of the previous template. Similar to the last one, this is currently saving my life this semester.

This template features a master schedule and weekly course schedule. I found this one to be much more detailed with course pages now including lecture notes, learning objectives, and a grade calculator.

Another helpful resource for users new and old is the Notion Made Simple Facebook Group, which has nearly 34,000 members. In this group, users are allowed to share their workspace, templates (most of them are free but some cost money), tips and tricks, as well as ask questions if you are ever struggling or confused about something.

The most recent resource I have found from the Facebook Group is a website with free templates from Pranav – NotionSquared for a reading tracker.

Screenshot by Thalia Menchaca

Working as a digital library, this template allows readers to track their progress for multiple books based on the number of pages read. It also has the option to click on the title and start a new page for taking notes as you read. The website also has templates for goal tracking, efficient to-do lists, and spaced repetition for working or studying.

Though it may sound dramatic, I don’t think I would have survived this year not only without Notion but also these incredibly helpful resources that are free and available to users. Although there are moments when I struggled to customize a template to my liking (and also because I am a perfectionist), it gets easier as you get more accustomed and play around with it.

Featured Image by Lauren Breach